Vinyl automatically joins and records Google Meet meetings that are scheduled in your connected Google Calendar. Once your calendar is connected, Vinyl will detect the meeting, join at the scheduled time, and start recording without you needing to take any further steps.
When will Vinyl join and record Google Meet meetings
Vinyl checks your Google Calendar for Google Meet links. For a meeting to be recorded automatically, the meeting must be scheduled in the Google Calendar connected to your Vinyl account and the meeting link must be accessible to the Vinyl bot at the scheduled time. Ensure that the calendar invite includes the correct Google Meet link and that permissions are set to allow the bot to join.
Vinyl will join the meeting at the scheduled time and begin recording. The Vinyl Recording Assistant will appear in the waiting room (or lobby) of the Google Meet and requires manual admission to join and begin recording. The bot will wait for up to 10 minutes after the scheduled start time before timing out if not admitted. Only the meeting host or users with appropriate permissions can view and admit participants from the waiting room. If you are not the host, you should ask the meeting host to check the waiting room and admit the "Vinyl Recording Assistant." Keep an eye on the participant list during the first few minutes to ensure the bot is admitted promptly.
After the meeting, the recording, summary, transcript, and action items will be available in your Vinyl account. If the bot fails to join due to timeout or admission issues, these deliverables will not be generated. Ensure the bot is admitted promptly to avoid such issues.
If your meeting is not scheduled in Google Calendar
Vinyl will not automatically join Google Meet calls that are not listed in your calendar. If you need to record an unscheduled meeting, you can still do so by capturing an unscheduled meeting manually. To prevent unauthorized attempts by the Vinyl bot, ensure that former employees' accounts are deleted and removed from recurring meeting invites. Additionally, for scheduled meetings, ensure the host is available to admit the Vinyl bot from the waiting room to avoid recording failures.
For more tips on using Vinyl with Google Meet, visit our Google FAQs section. For best practices, ensure that only authorized users can admit participants, monitor the waiting room at the start of meetings, and keep calendar invites updated.