Vinyl automatically joins and records Google Meet meetings that are scheduled in your connected Google Calendar. Once your calendar is connected, Vinyl will detect the meeting, join at the scheduled time, and start recording without you needing to take any further steps.
When will Vinyl join and record Google Meet meetings
Vinyl checks your Google Calendar for Google Meet links. For a meeting to be recorded automatically, the meeting must be scheduled in the Google Calendar connected to your Vinyl account and the meeting link must be accessible to the Vinyl bot at the scheduled time. Ensure that the calendar invite includes the correct Google Meet link and that permissions are set to allow the bot to join.
Vinyl joins while Automatic recording is on in Settings › You › Meetings, which it is by default.
Vinyl will join the meeting at the scheduled time and begin recording. Your Vinyl bot will appear in the waiting room of the Google Meet under your bot name (Vinyl Recorder, unless your firm has changed it) and needs to be admitted to join and begin recording. The bot will wait for up to 10 minutes after the scheduled start time before timing out if not admitted. Only the meeting host or users with appropriate permissions can view and admit participants from the waiting room. If you are not the host, you can ask the meeting host to check the waiting room and admit your Vinyl bot. Keep an eye on the participant list during the first few minutes so the bot is admitted promptly.
To change the name your bot uses just for you, go to Settings › You › Meetings (Your bot name).
After the meeting, the recording, summary, transcript, and action items will be available in your Vinyl account. If the bot isn't admitted in time, these won't be generated for that meeting.
If your meeting is not scheduled in Google Calendar
Vinyl will not automatically join Google Meet calls that are not listed in your calendar. If you need to record an unscheduled meeting, you can still do so by capturing an unscheduled meeting manually.
When someone leaves your firm, remove them from Vinyl so their calendar stops sending a bot.
For more tips on using Vinyl with Google Meet, visit our Google FAQs section.