If you see a “Need Admin Approval” message when connecting Outlook to Vinyl, it usually means your Microsoft 365 settings are blocking the connection. This is common in organisations where an admin has restricted app access for non-admin users.
You might see it when connecting any of these on the Integrations page:
Email card with Outlook — the most likely one to need approval, as sending email needs broader permissions
Outlook Calendar — read-only calendar access, which most organisations let people approve themselves
Calendar Scheduling › Microsoft Outlook — for firms with the Calendar Scheduler
For Outlook email, Vinyl also has its own IT approval flow. See Email Integration Overview.
Why you’re seeing this message
By default, some Microsoft 365 organisations restrict users from granting third-party apps access to company data. When this restriction is in place, Microsoft displays a “Need Admin Approval” message any time a non-admin tries to connect an app like Vinyl.
The quickest route: approve Vinyl for the whole organisation
A Microsoft 365 admin can approve Vinyl once for everyone in the organisation by granting admin consent to the app. After that, each person connects as themselves, without needing to request approval.
How to enable the admin consent workflow
If your organisation would rather review each request, your Microsoft 365 admin can set up the Admin consent workflow. This lets non-admin users request access, and gives admins a way to review and approve those requests.
Here’s what the admin needs to do:
Sign in to the Microsoft Entra admin centre using an admin account
Go to Enterprise applications > Admin consent settings
Turn on the Admin consent workflow
Assign reviewers and configure notifications if needed
Save changes
Microsoft updates the Entra admin centre from time to time, so their step-by-step guide has the latest:
Configure the admin consent workflow (Microsoft documentation)
Once enabled, users will be able to request approval when connecting Vinyl, and admins can review and approve those requests directly in the Microsoft 365 admin portal.
After approval, you can return to Vinyl and connect again, signing in as yourself.