Connecting your Microsoft Outlook calendar to Vinyl lets Vinyl detect and join your scheduled meetings automatically. Once connected, Vinyl will join Outlook calendar events that include a supported meeting link and begin recording when the meeting starts, as long as automatic recording is on.
Connect your Outlook calendar
Go to Integrations, find Outlook Calendar and click Connect.
Follow the prompts to allow Vinyl access to your calendar. Vinyl only asks for read-only access to your calendar.
If you are using a Microsoft 365 account managed by your organisation, you may need admin approval to connect successfully. If prompted, follow these steps to get approval for Outlook.
What happens after you connect
Once connected, Vinyl will scan your Outlook calendar for upcoming events and join meetings when it detects a supported link. If a meeting includes a Microsoft Teams, Zoom, or Google Meet link in the location or description of the calendar invite, Vinyl will automatically join and begin recording when the meeting starts.
This means you do not need to invite Vinyl manually, as long as the meeting is in your connected calendar and includes a supported link, Vinyl will take care of the rest.
Vinyl joins while automatic recording is on, which it is by default. You can also switch the notetaker off for a single meeting in Upcoming, and Vinyl will skip that one.
The Outlook option isn't showing up or can't be connected
If you can't connect Outlook Calendar from your Integrations page, here are a couple of things to check:
If Connect is greyed out, you already have Google Calendar connected. Disconnect it first, as Vinyl records from one calendar at a time.
If your organisation has more than one Vinyl team, check you're in the right team using the team switcher.
Check with your IT or Microsoft 365 admin that access to Vinyl hasn't been revoked at the organisation level.
If none of these apply and the option is still missing, contact our support team so we can investigate your account directly.
For more help, check out our Microsoft FAQs.