If your meeting wasn’t added to your calendar or it was scheduled last-minute, you can still capture it in Vinyl by manually inviting the bot. Whether it’s a last-minute client call or a quick internal sync, Vinyl can join and capture it in just a few steps.
Before you start: this option sends Vinyl to your meeting straight away, it is not a way to schedule a recording for later. Only use it once the meeting is about to begin or already underway. If your meeting is later today or on another day, add it to your connected calendar instead and Vinyl will join at the right time.
Head to your Vinyl homepage
Open Vinyl and log in. On the middle of your dashboard, you’ll see the New Meeting panel.
Set up the meeting manually
Enter a title: Give the meeting a name so you can easily find it later.
Paste your meeting link: Add the video call link from your platform (e.g. Zoom, Google Meet, or Microsoft Teams).
Click Start Capturing to invite Vinyl to join the call and begin recording immediately.
That’s it, Vinyl will now join the meeting, take notes, and save everything just like it would for a calendar-synced session.
You may need to admit Vinyl if your meeting platform uses a waiting room or lobby feature.
💡Tip: If you’re running regular ad hoc meetings using the same Zoom link, make sure to add Vinyl manually each time, it won’t automatically join recurring unscheduled sessions.
Started a recording by mistake? How to stop it
If you clicked Start Capturing too early (for example, for a meeting that isn’t due to begin for a few hours), Vinyl will already be trying to join or record. To stop it:
If Vinyl has joined the call, remove the Vinyl bot from the participant list in your meeting platform. This stops the recording.
In Vinyl, open the meeting from your Recordings page and use Stop recording.
If Stop recording shows an error (such as “error 400”) or the meeting still appears to be recording, please contact us through the chat with the meeting title and the time you started it. We can stop it from our side and make sure it isn’t counted toward your plan hours.
Once it’s stopped, you can record the real meeting at the right time by adding it to your calendar, or by coming back to this page and clicking Start Capturing when the meeting begins.