Vinyl lets you tailor how the bot looks and sounds in meetings to reflect your firm's brand. Whether it's giving the bot a professional name or uploading custom visuals, this helps create a consistent and polished client experience.
How to update Vinyl's appearance
To update how Vinyl looks and what it's called in meetings, on the upper right-hand corner of your Vinyl dashboard, click your initials then Settings.
For Master Admins: your firm's defaults
Go to Settings › Firm › Brand and scroll down until you see your bot settings.
From this section you can:
Rename Vinyl for the whole firm. The bot joins as Vinyl Recorder by default, and you can change it to something that better suits your firm (e.g. "Your Practice Assistant" or "Meeting Recorder")
Everyone uses the firm's bot name, turn this on to apply the same name across your whole team account
Customise your bot image (recording), this image is shown once Vinyl starts recording
Customise your bot image (not recording), this image is shown when Vinyl joins but hasn't started recording
These firm-wide settings, including both bot images, can only be changed by a Master Admin.
For everyone: your own bot name
To change the bot name just for you, go to Settings › You › Meetings and update Your bot name. If your Master Admin has turned on Everyone uses the firm's bot name, this field can't be changed and the firm's name is used instead.
Bot image requirements
File type: JPG only
Recommended size: 1280 × 720 pixels
Max file size: 1.3MB
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