Vinyl gives you the flexibility to decide how and when your meetings are recorded. Whether you want to automatically capture every call or prefer to record only a few, you're in control.
Additionally, Vinyl provides options to manage recordings effectively, such as removing the Vinyl bot from meetings, making meetings private, and adjusting account settings to prevent automatic recordings.
Go to your settings
On the left-hand side of your Vinyl dashboard, click My Settings.
Find your recording preferences
Under the General tab, scroll down until you see the My Information section.
Turn automatic recording on or off
Toggle automatic recording off if you want to manually choose which meetings Vinyl joins.
Leave it on if you'd like Vinyl to automatically join and record every upcoming meeting from your calendar.
Alternatively, avoid connecting a calendar to your Vinyl account. Without a connected calendar, Vinyl will not automatically pick up or record meetings by default. This method is particularly useful for trial accounts but can be applied to any account type.
Your changes are saved automatically.
You can switch this setting any time, giving you full flexibility depending on the week or client.
If you need to pause or stop Vinyl from joining a specific meeting, you can also do that directly from your Schedule tab.
Stop Recording a Single Meeting
By default, Vinyl joins and records your scheduled meetings. To turn recording off for just one meeting:
Go to the Schedule tab on the left-hand side of your Vinyl dashboard to see your list of upcoming meetings.
Scroll through the list or use the search bar to locate the meeting you want to update.
Next to the meeting, click the Record toggle to turn it off. Once disabled, Vinyl won't join the meeting or capture any content.
You can switch it back on anytime before the meeting if you change your mind. The Schedule tab also shows at a glance which meetings are set to record.
Managing the Vinyl Bot During Meetings
If you want to prevent the Vinyl bot from recording a specific meeting:
Remove the Vinyl bot from the participant list during the meeting. This action will stop the bot from recording.
Alternatively, make the meeting private to ensure only you and the participant have access to the recorded information.
Troubleshooting Recording Issues
If your meeting was not recorded as expected, consider the following:
Check if the Vinyl bot was admitted to the meeting. If the bot remains in the waiting room and isn't admitted, it cannot start recording.
To ensure your meeting is recorded, review the participant list at the start of the meeting and admit the Vinyl bot if it is waiting. Once admitted, the bot will begin recording as expected.
Setting Your Country
Vinyl now includes a country field in your settings. Go to My Settings and look for the country confirmation under the General tab.
Setting your country helps Vinyl tailor certain features to your region, for example, ensuring relevant compliance-related prompts are shown to the right users.
If you haven't confirmed your country yet, you may see a prompt in Vinyl directing you to complete this in your settings.