Vinyl gives you the flexibility to decide how and when your meetings are recorded. Whether you want to automatically capture every call or prefer to record only a few, you're in control.
Additionally, Vinyl provides options to manage recordings effectively, such as removing the Vinyl bot from meetings and adjusting your settings to prevent automatic recordings.
Go to your settings
On the upper right-hand corner of your Vinyl dashboard, click your initials then Settings.
Find your recording preferences
Go to Settings › You › Meetings, then find Automatic recording.
Turn automatic recording on or off
Switch Automatic recording off if you want to manually choose which meetings Vinyl joins.
Leave it on if you'd like Vinyl to automatically join and record every upcoming meeting from your calendar that has a video-call link (Zoom, Google Meet or Microsoft Teams).
Alternatively, avoid connecting a calendar to your Vinyl account. Without a connected calendar, Vinyl will not automatically pick up or record meetings by default. This method is particularly useful for trial accounts but can be applied to any account type.
When you change the setting, Vinyl asks whether to update the meetings already in your calendar. Choose Yes, update all upcoming meetings to apply the change to those too, or No, only affect new meetings to leave them as they are. If you're turning automatic recording off and want Vinyl to stay out of meetings that are already scheduled, Yes, update all upcoming meetings is the one to pick.
Your changes are saved automatically. You can switch this setting any time, giving you full flexibility depending on the week or client.
If you need to pause or stop Vinyl from joining a specific meeting, you can also do that directly from Upcoming.
Stop Recording a Single Meeting
By default, Vinyl joins and records your scheduled meetings that have a video-call link. To turn recording off for just one meeting:
Click Upcoming in the left-hand menu to see your list of upcoming meetings.
Scroll to the meeting you want to update.
Next to the meeting, click the Record toggle to turn it off. Once disabled, Vinyl won't join the meeting on your behalf.
If the meeting is part of a recurring series, Vinyl asks whether to Apply to series. Choose it to use the same setting for this and all future meetings in the series. Meetings you've already set on their own keep their setting. Your choice stays in place if the organiser later moves or edits the meeting.
If a teammate in the same meeting has switched Record on, Vinyl will still join. You can switch it back on anytime before the meeting if you change your mind. Upcoming also shows at a glance which meetings are set to record.
For more on the Record toggle and when to use the Send bot button, see What does the Send bot button do? Send bot vs the Record toggle.
Managing the Vinyl Bot During Meetings
If you want to stop the Vinyl bot recording a meeting that's underway:
Remove the Vinyl bot from the participant list during the meeting. This action will stop the bot from recording.
Alternatively, switch off Record on the meeting in Upcoming, then confirm Stop recording.
Troubleshooting Recording Issues
If your meeting was not recorded as expected, consider the following:
Check if the Vinyl bot was admitted to the meeting. If the bot remains in the waiting room and isn't admitted, it cannot start recording. If nobody lets it in within 10 minutes, it leaves.
To ensure your meeting is recorded, review the participant list at the start of the meeting and admit the Vinyl bot if it is waiting. Once admitted, the bot will begin recording as expected.
For more help, see Check if Vinyl joined your meeting.
Setting Your Country
Vinyl now includes a country field in your settings. Go to the upper right-hand corner of your Vinyl dashboard, click your initials then Settings. Under the Firm profile tab look for the country confirmation.
Setting your country helps Vinyl tailor certain features to your region, for example, ensuring relevant compliance-related prompts are shown to the right users.
If you haven't confirmed your country yet, you may see a prompt in Vinyl directing you to complete this in your settings.