When Auto-share is enabled, Vinyl automatically decides whether a meeting is shared with your team or stays private. This is based on who attended.
If Auto-share is off, all meetings are private by default, visible only to attendees unless manually shared.
How meetings are classified
Vinyl checks attendee email addresses against your team's active members:
External meeting — at least one attendee's email doesn't match an active team member. These are typically client meetings.
Internal meeting — every attendee's email matches an active team member. These are team-only conversations.
Guest users and external collaborators are not counted as team members for this check.
What gets shared?
Auto-share on
External meetings — Team
Internal meetings — Private
Auto-share off
All meetings — Private
Team meetings only become visible to non-attendees after the meeting date has passed, they won't appear in anyone's workspace early.
Common reasons a meeting isn't showing as Team when expected
Auto-share is off for your team
The meeting has no attendee emails recorded
All attendees are internal team members (classified as internal)
A client's email doesn't match what's in Vinyl (e.g., they joined with a personal email)
If you're unsure whether Auto-share is enabled, check Firm Settings or ask your Master Admin.