Vinyl offers advanced transcription capabilities, including speaker identification, for online, in-person and hybrid meetings. Speaker names come from two places:
Online meetings: when Vinyl joins through Zoom, Google Meet or Microsoft Teams, speaker names come from the meeting platform.
In-person recordings: Vinyl recognises speakers by matching attendees' voiceprints, using each attendee's email address.
Here's how to get the clearest speaker labels.
Set up your voiceprint
Your voiceprint is what lets Vinyl recognise you in in-person recordings.
Go to Settings › You › Meetings and find Voiceprint.
Read the notice and tick I agree to Vinyl creating and using a voiceprint of my voice.
Read the short phrase aloud when asked.
If you see Your firm has turned voiceprints off, a Master Admin can turn voiceprints on or off for the whole firm under Settings › Firm › AI permissions. For more, see What is voiceprint?
Check attendees have the right email
Voiceprints are matched to a meeting's attendees by email address, so it's worth making sure the attendees on the meeting have the correct emails. You can update them on the meeting's Details tab (see Manage Your Meeting Recordings in Vinyl).
Fix a speaker name after the meeting
If a speaker is labelled incorrectly, you can rename the speaker in the transcript. You can also use Edit attendee on the meeting's Details tab, which offers to update the transcript as well.
Guidelines for Recording Hybrid Meetings
For hybrid meetings involving both in-room and online participants, the best setup depends on where most people are:
Mostly in the room: use the Vinyl mobile app. In-room speakers can be recognised by their voiceprints. Online participants come through the room's speaker, so they're captured as a single voice without their names.
Mostly online: use the conferencing bot. The bot gets each participant's name from Zoom, Google Meet or Microsoft Teams.
Placement of the Recording Device: If you're using the mobile app, place your phone near the speaker that plays the audio of online participants, so they're captured in the same recording as the people in the room.
One Recording Method: Use only one recording method per meeting—either the Vinyl mobile app or the conferencing bot. Mixing methods can lead to inconsistent transcription results.
Asking people to introduce themselves at the start is still handy context for anyone reading the transcript later.
Common Pitfalls to Avoid
No voiceprint set up: Without a voiceprint, Vinyl can't recognise you by name in in-person recordings.
Missing or incorrect attendee emails: Voiceprints are matched by email, so a wrong or missing email means a speaker may not be named.
Using Multiple Recording Methods: Combining the Vinyl mobile app and conferencing bot in the same meeting can lead to transcription errors.
By adhering to these guidelines, you can maximise the effectiveness of Vinyl’s transcription and speaker identification features.