Vinyl can automatically join and record your Microsoft Teams meetings as long as the meeting is scheduled in the calendar you've connected to Vinyl (Outlook or Google). Once Vinyl detects a Microsoft Teams link in your calendar event, it will join and begin capturing when the meeting starts.
When will Vinyl join and record Microsoft Teams meetings
Vinyl checks your connected calendar for Microsoft Teams links. For a meeting to be recorded automatically, it must be in the calendar you've connected to Vinyl (Outlook or Google). A Teams invite in Google Calendar is joined too.
Vinyl joins while Automatic recording is on in Settings › You › Meetings, which it is by default, and as long as nobody has switched the notetaker off for that meeting in Upcoming.
Vinyl will join at the scheduled time and begin recording. Depending on your Microsoft Teams settings, you or another participant may need to admit your Vinyl notetaker into the meeting. It appears under your bot name, which is Vinyl Recorder by default. Check the participant list early in the meeting to make sure it isn’t waiting in the lobby. Vinyl waits in the lobby for up to 10 minutes, then leaves, and the meeting shows an error in Vinyl.
If Vinyl is often held in the lobby, these can help: Vinyl is stuck in the Teams lobby and Allow Anonymous Participant Access to Teams Meetings.
Once the meeting ends, the recording, summary, transcript, and action items will be available in your Vinyl account.
If your meeting isn’t in your calendar
Vinyl won’t automatically join Microsoft Teams calls that aren’t in your calendar. If you need to record an unscheduled meeting, you can still do so by capturing an unscheduled meeting manually.