Vinyl is designed to leave a meeting if there's no audio activity. Here's why and how to stop it from happening.
After 15 minutes in a meeting, if there's no audio detected for 5 minutes, Vinyl assumes the meeting is over and exits to avoid recording empty sessions.
This is especially common when:
A meeting starts late and there's no conversation for a while
There's a delay before anyone joins
Everyone joins but stays muted or silent
How to avoid this
To ensure Vinyl stays in the meeting:
Keep some audio going: light chat at the start is enough
Use placeholder audio: some teams play light background music before kicking off
Reschedule your calendar invite if the meeting time changes, so Vinyl knows when to show up
This helps Vinyl know the meeting is active and prevents the bot from leaving early.
Other reasons the bot leaves
Only other bots are left: once Vinyl has been in the call for 10 minutes, it leaves 1 minute after only other bots or notetakers remain. This is common when clients bring their own notetaker.
Nobody joins: it leaves after 10 minutes if no one joins.
It isn't admitted: it leaves after 10 minutes waiting in a waiting room.
Everyone else leaves: it leaves 5 seconds after everyone else has left.
Recording permission is denied: it leaves after 1 minute.
It can't record: it leaves after 1 minute.
If it has already left, click Send bot on the meeting to bring it back. If you're following these steps and Vinyl still drops out, chat with us below and we'll take a look.
