Vinyl automatically joins and records Zoom meetings when they appear in a calendar that’s connected to your Vinyl account, either Google Calendar or Microsoft Outlook.
Once your calendar is integrated and the Zoom meeting is on that calendar, Vinyl takes care of joining. There are just a couple of things to know for when it arrives (see When Vinyl joins below).
This guide outlines what to check to ensure everything runs smoothly, and what to do if a Zoom meeting isn't scheduled in your calendar.
Ensure your calendar is connected to Vinyl
To enable automatic recording, you must connect either your Google or Microsoft calendar to Vinyl. This gives Vinyl visibility into your upcoming meetings so it can join Zoom calls that are scheduled there.
If you haven’t done this yet, follow the relevant steps:
Once your calendar is connected, Vinyl will scan it for meetings and join Zoom links automatically, as long as Automatic recording is on in Settings › You › Meetings (it's on by default).
When Vinyl joins
Admit it from the waiting room. If your meeting has a waiting room, someone needs to admit Vinyl within 10 minutes.
Allow its recording request. On Zoom, the host or a co-host has to approve Vinyl's request to record. Vinyl waits up to 10 minutes. If nobody approves it, for example because the host hasn't joined, Vinyl leaves without a recording.
Managing when Vinyl joins
The Vinyl recorder joins meetings based on the start time specified in the calendar entry. If you need the recorder to join earlier than the scheduled start time, you can adjust the calendar invite to reflect the desired entry time. This ensures that the recorder is present when you need it, whether for early preparation or to capture pre-meeting discussions.
Recording a Zoom meeting that isn’t in your calendar
If you need Vinyl to capture a Zoom meeting that isn’t on your calendar, you can launch a manual recording.
To do this:
Log in to your Vinyl dashboard
Click on Home
Enter a meeting title and paste the Zoom link
Click Start capturing
If Vinyl already has a meeting for that link, it asks Record this call as a separate meeting? first. Confirm to go ahead.
Where to find your Zoom recordings in Vinyl
After the meeting, go to the Recordings section on the left-hand taskbar. Use the date filter (such as This week, This month or a custom range) to find past meetings. Each entry includes the meeting video, summary, transcript, and action items.
You can also copy the shareable link if you want to share the recording with others.
If your Zoom meetings aren’t being recorded automatically, make sure your calendar is connected and that meetings are properly scheduled in that calendar.
For common issues and troubleshooting tips, visit the Zoom FAQ section.