If Vinyl isn’t automatically joining your scheduled Zoom meetings, it’s often related to calendar visibility or Zoom settings. This guide covers the most common causes and how to fix them.
Check That the Meeting Is in Your Calendar
Vinyl only joins scheduled Zoom meetings that appear in your connected calendar. If the meeting was created manually in Zoom but wasn’t added to your calendar, Vinyl won’t detect it.
Open your Vinyl dashboard and check if the meeting appears under upcoming recordings.
If it’s missing, confirm that your Zoom account is linked to a calendar that Vinyl can access.
If your calendar isn’t syncing correctly, try disconnecting and reconnecting your calendar in Vinyl’s settings.
Review Your Zoom Meeting Settings
Some Zoom settings can prevent Vinyl from joining your meetings:
Waiting Room is enabled – If your meeting has a waiting room, Vinyl will be held there until admitted manually. Check the Participants list and admit Vinyl Recording Assistant if it’s waiting.
Meeting passcode is missing – If your Zoom meeting requires a passcode, make sure the meeting invite includes it.
Authentication settings are blocking Vinyl – If your meeting is set to "Only authenticated users can join," change it to allow external participants.
If you recently changed your Zoom security settings, try updating them and resending the invite.
Manually add Vinyl to a Zoom meeting
If the meeting was not added to your calendar or Vinyl missed it, you can still have Vinyl join by capturing it manually. Learn how to record a meeting that’s not in your calendar.
If you continue experiencing issues, contact [email protected] for further assistance.